Violation

California Code § 87412(d)Admin Certification Records

How CCLD inspectors cite this regulation, what operators do to stay clear of it, and where it appears in the public record.

Type B, generalAffects rcfe103 facilities cited in the last 90 days

What does Type A vs Type B mean?

Type A. Serious citation. Imminent or substantial risk to residents. The regulator requires corrective action immediately and may impose a civil penalty.

Type B. Lower-severity citation. Corrective action required, no imminent risk. The regulator monitors compliance on the next visit.

Educational reference based on public CCLD inspection records. Not legal or compliance advice. Verify requirements with official sources. Full disclaimer

Regulation text

What California Code § 87412(d) actually says

California Code § 87412(d)

The licensee shall maintain documentation that an administrator has met the certification requirements specified in Section 87406, Administrator Certification Requirements or the recertification requirements in Section 87407, Administrator Recertification Requirements.

From the field

What operators tell us about this citation

Based on community experience, not official guidance.

89 California RCFEs were cited for incomplete administrator certification records. LPAs verify your administrator's credentials on every visit, so keep the original certificate and recertification documents in a clearly labeled file at the facility. A lapsed certification puts your entire license at risk.

By the numbers

103^*CCLD: facilities cited in the last 90 days
18^*CCLD: counties where this citation appeared
--^*CCLD: rank among most-common citations
Trajectory: Steady; Last 90 days vs. previous 90 days.

103 facilities were cited for this in the last 90 days. See if yours is one of them.

Check a facility

What other operators do

Common practices to stay clear of Admin Certification Records

Common practices shared by operators. Confirm requirements with your licensing analyst.

Common practices

Maintain documentation that the administrator has met certification requirements under Section 87406.
Keep recertification records current per Section 87407.
Store all certification documents at the facility for LPA review during inspections.

What to avoid

Letting the administrator's certification lapse without filing recertification paperwork on time.
Keeping certification documents at a corporate office rather than at the facility.
Failing to track continuing education hours needed for recertification until the deadline has passed.

Regional record

Where this citation appeared in the past 90 days

Citation counts and rates by California county, drawn from CCLD inspection records.

Regional citations for Admin Certification Records, last 90 days
County	Citations
Los Angeles	24
Riverside	11
Orange	10
San Mateo	7
San Diego	6
San Bernardino	6
Ventura	5
Contra Costa	5
Alameda	4
Sonoma	3

SOURCE

*CCLD: California Community Care Licensing Divisionviolation_citations2026-07-13Updated weekly

FAQ

Frequently asked questions

Answers based on public CCLD data and regulation text. May not reflect recent changes.

What are administrator certification record requirements?

Title 22, Section 87412(d) requires RCFE licensees to keep documentation showing their administrator has met all certification requirements under Section 87406 or recertification requirements under Section 87407. This proves the person running daily operations is properly qualified to care for residents and manage the community.

How common is this violation in California assisted living?

According to CCLD inspection records, 89 California RCFEs were cited for missing or incomplete administrator certification records. This is a Type B violation, indicating potential risk if not corrected. Citations appeared across 18 counties, led by Los Angeles (23), Riverside (11), and Orange (10).

What happens if an RCFE is cited for missing administrator certification records?

Your community receives a Type B citation and must produce the missing documentation within the correction period. CCLD tracks these citations, and repeated failures raise concerns about your facility's administrative oversight. Type B citations carry civil penalties, though lower than Type A violations.

How do I fix or prevent an administrator certification citation?

File a copy of the administrator's original certification, recertification certificates, and continuing education records at the facility. Set calendar reminders 90 days before the recertification deadline. Track continuing education hours as they are completed so nothing is left to the last minute.

Does an administrator certification violation affect my RCFE license?

Yes. CCLD considers an uncertified or undocumented administrator a serious compliance gap. Repeated citations can lead to conditions on your license or a requirement to replace the administrator. Licensing Program Analysts verify certification status during every annual inspection.

Related violations

Other citations in this regulation family

This information is educational and does not constitute legal advice. Consult a licensed residential care compliance consultant for guidance specific to your facility. Citation data is sourced from California Community Care Licensing Division public records and is refreshed regularly.

Every California assisted living facility's citation record is free to read. Browse facilities by county or look one up by name.

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