Violation

California Code § 87755(c)Facility Record Audits

How CCLD inspectors cite this regulation, what providers do to stay clear of it, and where it appears in the public record.

Type B, generalAffects rcfe51 facilities cited in the last 90 days

ℹ️ Educational reference based on public CCLD inspection records. Not legal or compliance advice. Verify requirements with official sources. Full disclaimer →

Regulation text

What California Code § 87755(c) actually says

California Code § 87755(c)

The licensing agency shall have the authority to inspect, audit, and copy resident or facility records upon demand during normal business hours. Records may be removed if necessary for copying. Removal of records shall be subject to the requirements in Sections 87412(f), 87506(d), and 87508(b).

From the field

What providers tell us about this citation

Based on community experience, not official guidance.

46 California RCFEs were cited for blocking CCLD record access. LPAs begin every inspection by reviewing resident and facility files. If your records are not organized and accessible within minutes, expect a Type B citation and a mandatory follow-up visit.

By the numbers

51^*CCLD: facilities cited in the last 90 days
14^*CCLD: counties where this citation appeared
--^*CCLD: rank among most-common citations
Trajectory: Steady

51 facilities were cited for this in the last 90 days. See if yours is one of them.

Check a facility

What other providers do

Common practices to stay clear of Facility Record Audits

Common practices shared by providers. Confirm requirements with your licensing analyst.

Common practices

Make all resident and facility records available to CCLD on demand during business hours.
Allow LPAs to remove records temporarily for copying if necessary.
Follow all removal requirements referenced in Sections 87412(f), 87506(d), and 87508(b).

What to avoid

Inability to locate records quickly when an LPA requests them.
Staff refusing or delaying an LPA's request to audit files.
Records stored in locations that are not accessible during normal business hours.

Regional record

Where this citation appeared in the past 90 days

Citation counts and rates by California county, drawn from CCLD inspection records.

Regional citations for Facility Record Audits, last 90 days
County	Citations	Facilities	Citation rate
Stanislaus	10	--	--
San Mateo	5	--	--
Los Angeles	4	--	--
San Joaquin	4	--	--
Contra Costa	4	--	--
San Bernardino	4	--	--
Placer	3	--	--
Alameda	3	--	--
Sacramento	3	--	--
San Diego	2	--	--

SOURCE

*CCLD: California Community Care Licensing Divisionviolation_citations2026-05-30Updated weekly

FAQ

Frequently asked questions

Answers based on public CCLD data and regulation text. May not reflect recent changes.

What is a facility records audit violation?

Title 22, Section 87755(c) gives CCLD the authority to inspect, audit, and copy any resident or facility record at your assisted living community during normal business hours. A violation occurs when your facility cannot produce requested records, refuses access, or delays the inspection. This regulation ensures LPAs can verify your community's compliance with all applicable standards. Blocking or hindering record access undermines the entire inspection process.

How common are facility records audit violations in California assisted living?

CCLD inspection records show that 46 California RCFEs were cited for Section 87755(c) violations. These are classified as Type B citations, indicating potential risk rather than immediate danger. Stanislaus County had the highest concentration with 10 cited facilities, followed by San Mateo with 5. At 0.35% of California RCFEs, the violation is relatively uncommon. Still, LPAs expect full record access on every visit and cite facilities that cannot provide it.

What happens if an RCFE is cited for failing to allow a records audit?

A Type B citation under Section 87755(c) requires a written plan of correction submitted to CCLD by the specified deadline. Type B citations carry civil penalties, which are lower than Type A penalties. The LPA will likely schedule a follow-up visit to confirm your records are now accessible. Refusing or obstructing a records audit signals to CCLD that your facility may be hiding broader compliance problems.

How do I fix or prevent a facility records audit citation?

Organize all resident and facility records in a central location that authorized staff can access during business hours. Maintain a complete inventory of your records so you can quickly confirm nothing is missing. Train every administrator and shift lead on CCLD's authority to demand records without advance notice. Conduct a quarterly 15-minute walk-through to verify files are current and accessible. This routine catches gaps before an LPA does.

Does a facility records audit violation affect my RCFE license?

One Type B citation under this section will not immediately put your license at risk. CCLD does track all deficiencies over time. A history of obstructing or failing record audits suggests deeper operational problems and can delay license renewal. If CCLD finds a pattern of noncompliance across multiple sections, your facility may face increased inspection frequency and formal enforcement proceedings. Correcting the issue promptly protects your standing with Licensing.

Related violations

Other citations in this regulation family

This information is educational and does not constitute legal advice. Consult a licensed residential care compliance consultant for guidance specific to your facility. Citation data is sourced from California Community Care Licensing Division public records and is refreshed regularly.

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