Violation

California Code § 87506(d)Records for Inspection

How CCLD inspectors cite this regulation, what providers do to stay clear of it, and where it appears in the public record.

Type B, generalAffects rcfe57 facilities cited in the last 90 days

ℹ️ Educational reference based on public CCLD inspection records. Not legal or compliance advice. Verify requirements with official sources. Full disclaimer →

Regulation text

What California Code § 87506(d) actually says

California Code § 87506(d)

All resident records shall be available to the licensing agency to inspect, audit, and copy upon demand during normal business hours. Records may be removed if necessary for copying. Removal of records shall be subject to the following requirements:

From the field

What providers tell us about this citation

Based on community experience, not official guidance.

52 California RCFEs were cited for this. An LPA who cannot access a resident file on the spot will issue a Type B citation and schedule a follow-up visit. Keep a master index of all files and their locations so any staff member can retrieve records within minutes.

By the numbers

57^*CCLD: facilities cited in the last 90 days
14^*CCLD: counties where this citation appeared
--^*CCLD: rank among most-common citations
Trajectory: Steady

57 facilities were cited for this in the last 90 days. See if yours is one of them.

Check a facility

What other providers do

Common practices to stay clear of Records for Inspection

Common practices shared by providers. Confirm requirements with your licensing analyst.

Common practices

Make all resident records available to CCLD upon demand during normal business hours.
Allow LPAs to audit and copy any resident file without unnecessary delay.
If records are temporarily removed for copying, follow all applicable removal requirements.

What to avoid

Records stored off-site or in locked areas that staff cannot quickly access.
Disorganized files that make it difficult for LPAs to locate specific resident documents.
Staff unaware that CCLD can demand records without advance notice.

Regional record

Where this citation appeared in the past 90 days

Citation counts and rates by California county, drawn from CCLD inspection records.

Regional citations for Records for Inspection, last 90 days
County	Citations	Facilities	Citation rate
Riverside	10	--	--
Contra Costa	10	--	--
Alameda	6	--	--
Sacramento	6	--	--
Los Angeles	4	--	--
Santa Clara	4	--	--
Orange	3	--	--
San Diego	2	--	--
San Bernardino	2	--	--
Kern	1	--	--

SOURCE

*CCLD: California Community Care Licensing Divisionviolation_citations2026-05-30Updated weekly

FAQ

Frequently asked questions

Answers based on public CCLD data and regulation text. May not reflect recent changes.

What is a records available for inspection violation?

Title 22, Section 87506(d) requires your assisted living facility to make all resident records available for CCLD to inspect, audit, and copy upon demand during normal business hours. When an LPA arrives and records are disorganized, missing, or inaccessible, the facility receives a Type B citation. This matters because incomplete records can delay care decisions and leave residents vulnerable. Keeping records organized protects both your residents and your license.

How common is a records available for inspection violation in California assisted living?

According to California CCLD inspection records, 52 California RCFEs were cited for Section 87506(d) violations. These are classified as Type B citations, meaning the deficiency poses a potential rather than immediate risk to residents. Riverside and Contra Costa counties each had 10 cited facilities. This represents 0.39% of California RCFEs. LPAs check record access on nearly every visit, so unprepared facilities are regularly caught.

What happens if an RCFE is cited for records not available for inspection?

A Type B citation under Section 87506(d) requires your facility to submit a written plan of correction to CCLD by the deadline the LPA specifies. Type B citations carry civil penalties, though lower than Type A citations. If the same deficiency recurs, enforcement escalates. CCLD may schedule a follow-up inspection to verify compliance. Multiple unresolved record-access violations can trigger broader reviews of your facility operations.

How do I fix or prevent a records available for inspection citation?

First, designate one staff member responsible for organizing all resident records. Second, store records in a central, accessible location that LPAs can reach during business hours. Third, maintain a current log of every resident file and its location. Fourth, run monthly audits to confirm no files are missing or incomplete. Experienced administrators complete these audits in about 30 minutes per month and avoid surprise citations.

Does a records available for inspection violation affect my RCFE license?

A single Type B citation under Section 87506(d) will not immediately jeopardize your RCFE license. However, CCLD tracks repeat deficiencies across inspections. A pattern of record-access violations signals administrative neglect and can factor into licensing decisions at renewal. If your facility accumulates unresolved citations across multiple code sections, CCLD may place you on a compliance review schedule. Correcting record-access issues promptly protects your standing.

Related violations

Other citations in this regulation family

This information is educational and does not constitute legal advice. Consult a licensed residential care compliance consultant for guidance specific to your facility. Citation data is sourced from California Community Care Licensing Division public records and is refreshed regularly.

Share ReadyRule: