California Code § 102418(g): Immunization Documentation

📋Type B Violation🏢Affects: Family Child Care Homes

What Is California Code § 102418(g): Immunization Documentation?

California Code § 102418(g)

The licensee shall document each child's immunizations as required by the California Code of Regulations, Title 17, Section 6070, and shall maintain such documentation for as long as the child is enrolled.

💡Insider's Tips

Inspectors review children's immunization files methodically. They'll pull five or six enrollment files at random and check each one for current immunization records. If even one file is missing documentation or has expired records, that's a citation. The key detail providers miss: you must maintain these records for as long as the child is enrolled, which means updating them as new immunizations come due. When a child turns 4 or 5 and needs kindergarten-entry shots, your file should reflect that. Riverside County has been citing this heavily alongside Los Angeles and San Diego. Set a system to review immunization files every quarter so you catch gaps before inspectors do.

facilities cited recently

That's 1 in 1250 facilities

counties affected

most common citation

→

Stable

Last 90 days vs. previous 90 days

34 facilities (was 36)2 facilities

Source: California CCLD inspection records | Data: last 90 days as of Feb 16, 2026

How to Avoid Immunization Documentation Citations

✓ Prevention Checklist

Require handwashing after every bathroom use for children and staff
Provide soap and running water at all handwashing stations
Supervise young children to ensure proper handwashing technique
Provide individual towels or proper hand drying methods
Train staff on proper handwashing procedures and supervision

❌ Common Mistakes

Collecting immunization records at enrollment and never updating them. Children need additional doses as they age, and inspectors check whether records reflect current immunization schedules, not just what was provided at intake.
Accepting photocopies or parent-written notes instead of official immunization records from a healthcare provider. CCLD expects documentation that meets Title 17 standards, which means records from a doctor's office or county health department.
Not understanding California's current exemption requirements. Medical exemptions must come from a licensed physician and be filed through the California Immunization Registry. Personal belief exemptions filed after January 2016 are no longer valid.
Failing to maintain records for children who have been enrolled for several years. Long-term families assume their initial paperwork covers everything, but providers are responsible for keeping documentation current throughout enrollment.

What's Being Cited in Each Region Over the Past 90 Days

Based on facility inspection reports filed with California's Community Care Licensing Division, here's how this citation appears across different regions in the past 90 days.

San Diego County

6 citations

Riverside County

5 citations

Los Angeles County

4 citations

Sutter County

2 citations

Alameda County

2 citations

San Mateo County

2 citations

San Bernardino County

2 citations

Yuba County

1 citations

Colusa County

1 citations

Nevada County

1 citations

Data updated weekly from CCLD public records. Last update: 2/16/2026

See California Code § 102418(g): Immunization Documentation Citations in Your County

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Frequently Asked Questions

What is Immunization Documentation?

California Code 102418(g) requires licensees to document each child's immunizations per Title 17 standards and maintain those records for as long as the child is enrolled. This goes beyond collecting shot records at intake. You need current, provider-issued documentation that reflects every required dose as children age through new immunization milestones. For your facility, this means actively tracking when enrolled children are due for additional vaccines and requesting updated records from parents before gaps appear in your files.

How common is this citation?

According to California CCLD inspection records as of February 08, 2026, 33 facilities have been cited for this violation in the past 90 days across 15 California counties. That works out to roughly 1 in 1,212 inspected facilities receiving this citation. Los Angeles leads with 7 citations, followed by San Diego with 6 and Riverside with 5. Contra Costa and San Bernardino each recorded 2 citations during this period.

What triggers this citation during an inspection?

Inspectors pull five or six enrollment files at random and check each one for current immunization records from a healthcare provider. Based on CCLD inspection patterns, they look for gaps where a child has aged into needing additional doses that aren't reflected in your file. A photocopy from a parent or a handwritten note gets flagged immediately. They also verify that medical exemptions are filed through the California Immunization Registry. If even one file out of six is missing documentation or shows expired records, that's enough for a write-up.

How can I prevent this citation?

Review every child's immunization file quarterly against the current California immunization schedule. When a child turns 4 or 5 and kindergarten-entry shots come due, contact the parent before the deadline passes. Only accept official records from a doctor's office or county health department. Set calendar reminders 30 days before each enrolled child's next immunization milestone so you're requesting updated paperwork before inspectors find the gap.

What should I do if I receive this citation?

Contact parents of every child with incomplete records immediately and request updated immunization documentation from their healthcare provider. Set a 10-business-day deadline for parents to submit records. For children with medical exemptions, verify the exemption is properly filed through the California Immunization Registry. Update your tracking system to prevent future lapses. For complex situations, consider consulting a licensed childcare compliance specialist.

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This information is educational and does not constitute legal advice. Consult a licensed childcare compliance consultant for guidance specific to your facility. Citation data is sourced from California Community Care Licensing Division public records and is refreshed regularly.

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