California Code § 101216(g)(2): Staff Health Screening

📋Type B Violation🏢Affects: Child Care Centers

What Is California Code § 101216(g)(2): Staff Health Screening?

California Code § 101216(g)(2)

Each person specified in (g) above shall have a health-screening report signed by the person performing the screening. This report shall indicate the following:

💡Insider's Tips

Inspectors pull personnel files and flip straight to the health screening section. They're checking that every person listed under (g), including volunteers and substitutes who show up regularly, has a signed screening report on file. The report needs a real signature from the person who performed the screening, not a stamp, not a photocopy. I've seen providers get written up because they had the screening done but the doctor's office sent back an unsigned form. Call the office before filing it and make sure the signature line is filled in. Inspectors also check dates, so if a screening expired and you're waiting on a renewal, that's a deficiency right now, not when you get around to it.

facilities cited recently

That's 1 in 5000 facilities

counties affected

most common citation

📉

Decreasing

Last 90 days vs. previous 90 days

9 facilities (was 25)16 facilities

Source: California CCLD inspection records | Data: last 90 days as of Feb 16, 2026

How to Avoid Staff Health Screening Citations

✓ Prevention Checklist

Contact parents/guardians immediately upon injury or illness
Use emergency contact information on file for the child
Document time of notification and who was contacted
Follow up with written incident report for parent records
Ensure contact attempts are made until parent is reached

❌ Common Mistakes

Filing health screening reports that are missing the screener's signature. Providers assume the printed name or office stamp counts, but CCLD requires an actual signature from the person who performed the screening. The inspector documents it as an incomplete health screening record.
Forgetting that substitutes and relief staff need health screenings too. Providers think only full-time employees need them, but anyone specified under section (g) who works in the facility needs a signed report on file before they start.
Letting health screenings lapse without tracking renewal dates. Providers get the initial screening done and forget it expires. Inspectors check dates, and an expired screening is treated the same as a missing one.
Accepting health screening forms from out-of-state that don't meet California's specific requirements. The report must indicate the items California requires, and a generic physical exam form from another state may not cover everything CCLD needs to see.

What's Being Cited in Each Region Over the Past 90 Days

Based on facility inspection reports filed with California's Community Care Licensing Division, here's how this citation appears across different regions in the past 90 days.

Riverside County

3 citations

Solano County

2 citations

Los Angeles County

2 citations

Marin County

1 citations

Alameda County

1 citations

Data updated weekly from CCLD public records. Last update: 2/16/2026

See California Code § 101216(g)(2): Staff Health Screening Citations in Your County

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Frequently Asked Questions

What is Staff Health Screening?

California Code 101216(g)(2) requires that every person specified under section (g), including employees, volunteers, and regular substitutes, must have a health screening report on file that is signed by the person who performed the screening. This isn't a generic physical exam form. The report must specifically address the items California requires, and the screener's actual signature (not a stamp or photocopy) must appear on the document.

How common is the Staff Health Screening citation?

According to California CCLD inspection records as of February 08, 2026, 17 facilities have been cited for this violation in the past 90 days across 8 California counties. That's roughly 1 in 2,353 inspected facilities. Solano leads with 5 cited facilities, followed by Los Angeles with 4 and Riverside and Marin with 2 each. Most of these citations trace back to unsigned forms or lapsed screenings that providers didn't realize had expired.

What triggers this citation during an inspection?

Inspectors pull personnel files and flip straight to the health screening section. They check every person listed under section (g), including substitutes and regular volunteers, for a signed report. Based on CCLD inspection patterns, the most common findings are reports with a printed name or office stamp instead of an actual signature, expired screenings that were never renewed, and missing files for substitute staff who work regularly. Inspectors treat an unsigned form the same as a missing one.

How can I prevent this citation?

Before filing any health screening report, check that the screener's actual signature is on the form. Call the doctor's office if they sent it back unsigned. Track every person who needs a screening, including regular substitutes and volunteers, not just full-time staff. Create a spreadsheet with screening dates and expiration dates, and set reminders 60 days before each one lapses so you have time to schedule renewals.

What should I do if I receive this citation?

Contact the screener's office immediately to get the form properly signed, or schedule a new screening if the report has expired. For substitute staff missing files, have them complete screenings before their next shift. Submit your plan of correction showing the corrected forms and a tracking system to prevent future lapses. Keep copies of all correspondence with medical offices as backup documentation. For complex situations, consider consulting a licensed childcare compliance specialist.

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This information is educational and does not constitute legal advice. Consult a licensed childcare compliance consultant for guidance specific to your facility. Citation data is sourced from California Community Care Licensing Division public records and is refreshed regularly.

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