Violation

California Code § 87467(a)(3)Resident Record Review

How CCLD inspectors cite this regulation, what providers do to stay clear of it, and where it appears in the public record.

Type B, generalAffects rcfe65 facilities cited in the last 90 days

ℹ️ Educational reference based on public CCLD inspection records. Not legal or compliance advice. Verify requirements with official sources. Full disclaimer →

Regulation text

What California Code § 87467(a)(3) actually says

California Code § 87467(a)(3)

The licensee shall arrange a meeting with the resident and appropriate individuals identified in Section 87467(a)(1) to review and revise the written record as specified, when there is a significant change in the residents condition, or once every 12 months, whichever occurs first. Significant changes shall include, but not be limited to occurrences specified in Section 87463, Reappraisals.

From the field

What providers tell us about this citation

Based on community experience, not official guidance.

66 California RCFEs were cited for this. An LPA will open a resident file and check the date of the last signature. If a resident fell or was hospitalized, the care plan must be updated immediately to avoid a Type B citation.

By the numbers

65^*CCLD: facilities cited in the last 90 days
18^*CCLD: counties where this citation appeared
--^*CCLD: rank among most-common citations
Trajectory: Steady

65 facilities were cited for this in the last 90 days. See if yours is one of them.

Check a facility

What other providers do

Common practices to stay clear of Resident Record Review

Common practices shared by providers. Confirm requirements with your licensing analyst.

Common practices

Arrange a meeting to review the resident record at least every 12 months
Review and revise the record when a significant change in condition occurs
Include the resident and appropriate individuals in the review meeting

What to avoid

Missing the 12-month annual review deadline
Failing to recognize a significant change in condition that triggers an update
Holding the meeting but forgetting to update the actual written document

Regional record

Where this citation appeared in the past 90 days

Citation counts and rates by California county, drawn from CCLD inspection records.

Regional citations for Resident Record Review, last 90 days
County	Citations	Facilities	Citation rate
San Diego	11	--	--
Placer	7	--	--
Alameda	7	--	--
Riverside	7	--	--
Contra Costa	5	--	--
Orange	4	--	--
Ventura	4	--	--
Los Angeles	4	--	--
Solano	3	--	--
Sonoma	2	--	--

SOURCE

*CCLD: California Community Care Licensing Divisionviolation_citations2026-05-30Updated weekly

FAQ

Frequently asked questions

Answers based on public CCLD data and regulation text. May not reflect recent changes.

What is a Title 22 Section 87467(a)(3) violation?

Title 22, Section 87467(a)(3) requires your RCFE to review and revise a resident's written record when their condition changes significantly, or at least once every 12 months. This involves arranging a meeting with the resident and their designated representatives. Keeping this record current ensures the care plan matches the resident's actual needs. LPAs check these dates during file audits.

How common is this violation in California assisted living?

According to California CCLD inspection records, 66 California RCFEs were cited for failing to update resident records properly. Inspectors typically classify this as a Type B citation, which points to a potential risk to resident care. San Diego and Riverside counties reported the most deficiencies for this specific requirement. Outdated care plans are a common finding during annual inspections.

What happens if an RCFE is cited for outdated resident records?

Your community will receive a Type B citation and must submit a Plan of Correction to the licensing agency. You will need to schedule the required care plan meetings immediately to bring the files into compliance. Type B citations carry civil penalties and appear on your facility's public profile. Chronic record-keeping failures can signal broader supervision issues to regulators.

How do I fix or prevent an outdated resident record citation?

Implement an electronic tracking system that alerts you 30 days before a resident's annual review date. Train staff to recognize significant changes in condition, such as falls or new diagnoses, that trigger an immediate meeting. Document all attendees and care plan changes in the resident file. Conduct random monthly audits of ten percent of your resident files to verify compliance.

Do outdated resident records affect my RCFE license?

Yes, inaccurate care records suggest your staff may not be providing appropriate supervision and care. The California Department of Social Services views this as a serious operational failure. If an incident occurs and the record is outdated, your liability increases significantly. Maintaining current records is essential for passing your license renewal inspection.

Related violations

Other citations in this regulation family

This information is educational and does not constitute legal advice. Consult a licensed residential care compliance consultant for guidance specific to your facility. Citation data is sourced from California Community Care Licensing Division public records and is refreshed regularly.

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