California Code § 101226(e)(5): Medication Administration Records

📋Type B Violation🏢Affects: Child Care Centers

ℹ️ Educational reference based on public CCLD inspection records. Not legal or compliance advice. Verify requirements with official sources. Full disclaimer →

What Is California Code § 101226(e)(5): Medication Administration Records?

California Code § 101226(e)(5)

The licensee shall develop and implement a written plan to record the administration of prescription and nonprescription medications and to inform the child's authorized representative daily when such medications have been given.

💬What Providers Tell Us

Based on community experience — not official guidance

This one catches providers who give medications correctly but don't document it properly. Inspectors want to see a written plan (not just a mental process) and a log showing every dose: what was given, how much, when, and who administered it. They also check that parents were notified the same day. All 3 recent citations came from Solano County, so that regional office may be focusing on this. Keep a medication binder by your sign-out area with a carbon-copy form so parents sign acknowledgment at pickup and you keep a copy for your records.

facilities cited (last 90 days)

That's 1 in 10000 facilities

counties affected

135

most common citation

🆕

New Violation

First citations in past 90 days

Source: California CCLD inspection records | Data as of Mar 19, 2026. Updated weekly.

3 facilities were cited for this in the last 90 days.

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What's Being Cited in Each Region Over the Past 90 Days

Based on facility inspection reports filed with California's Community Care Licensing Division, here's how this citation appears across different regions in the past 90 days.

Solano County

3 citations

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Data updated weekly from CCLD public records. Last update: 3/19/2026

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A single Type A citation can cost $150–$500+ in civil penalties — not counting the follow-up inspection it triggers.

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Frequently Asked Questions

Answers based on public CCLD data and regulation text. May not reflect recent changes.

What is the Medication Administration Records Requirement?

California Code Section 101226(e)(5) requires licensees to develop a written plan for recording medication administration and informing the child's authorized representative daily when medications have been given. This covers both prescription and nonprescription medications, including sunscreen, diaper cream, and acetaminophen. Having a mental process isn't enough. Inspectors want to see a documented plan and a log proving you follow it.

How common is this citation?

According to California CCLD inspection records as of March 15, 2026, 3 facilities have been cited for this violation in the past 90 days across 1 California county. That's roughly 1 in 13,333 inspected facilities. All 3 citations occurred in Solano County, which may indicate a regional enforcement focus on medication documentation. Providers in that area should pay close attention to their medication tracking systems.

What triggers this citation during an inspection?

Inspectors ask to see two separate things: your written medication plan and your actual medication log. Based on CCLD inspection patterns, the most common gap is having a log but no written plan describing the process. Inspectors also check for proof that parents were notified daily, not just proof that medication was given. They look for each entry to show what was given, the dosage, the time, who administered it, and evidence the parent was informed.

How can I prevent this citation?

Keep a medication binder near your sign-out area with two sections: your written plan (describing the process) and your daily log. Use carbon-copy forms so parents sign acknowledgment at pickup and you keep a copy. Include nonprescription items like sunscreen in every log entry. A parent signature at pickup satisfies both the administration record and the daily notification requirement in one step.

What should I do if I receive this citation?

Write a formal medication plan if you don't have one. It should describe who is authorized to give medication, how doses are tracked, and how parents are notified. Set up a medication log with fields for date, child's name, medication, dosage, time, administrator, and parent notification. Start using it immediately and include the completed plan and a sample log entry in your Plan of Correction. For complex situations, consider consulting a licensed childcare compliance specialist.

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This information is educational and does not constitute legal advice. Consult a licensed childcare compliance consultant for guidance specific to your facility. Citation data is sourced from California Community Care Licensing Division public records and is refreshed regularly.

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